Skip Ribbon Commands
Skip to main content

Software Approval Process

The Software Approval Process provides support for teachers, staff, schools, or departments by ensuring that software is compatible with district devices, data security and privacy policies. All software that will be installed on a district device will need to go through this process. For more information, you can click on the graphic below or visit the FAQ's below! Check to see if the software is already included on the DPA Software Approved List or the Digital Tools (Click Through List).


Teacher and Staff Process.jpg

Please click on image to access links!


Please note: Any software that you purchase for your school is considered site-supported. This means that you are responsible for the primary support of this software; IT will support it on a limited basis (time permitting), and it will be prioritized below other support issues.

FAQs

I would like to purchase software (and I have principal/department approval)--what do I do?

Submit an IT Service Request with the title of the software and a link with information about the software requesting to begin the software approval process. IT service desk will help you start the process by completing the software approval form through your submitted ticket.


I've submitted my IT Service Request and completed the form. What do I do next?  

Your approval will be routed to the necessary BVSD staff to seek approval from the department director and then be assessed for security protocols. If a DPA (data privacy addendum) is required for this software, it will be initiated as a result of the process. If the software requires a DPA, purchasing may contact you to get any additional information they may need for contacting the vendor.


I've submitted my IT Service Request, completed the form, and received approval for this software. What do I do next?  

Contact your office staff to submit a PO for this software. The software approval process will let you and purchasing know if a DPA (data privacy addendum) is required for this software. If the software requires a DPA, purchasing will contact you to get any additional information they may need for contacting the vendor.


My software is purchased and ready for install or access online. What should I do?

IT will either install your software remotely or a CST (customer service technician) will install onsite. You will need to show your license in order for the CST to install the software.


What happens if the vendor won't sign the DPA?

Then you will not be able to purchase or use the software. In the majority of cases, the vendor will work with the school district to sign the DPA as soon as possible--be prepared for this process to take at least 30 days.


What if I need an update to software I already have?

With the changes in administrative rights, you will need to submit this software for approval. Please follow the software approval process listed above. If the software is approved, IT will update your software remotely or a CST will update onsite.


What is involved in the entire software approval process?

You can view the software approval process here.